Guide to Reporting and Replacing Lost Documents in Poland

Table of Contents

Description

What is it?

This guide is the procedure on how to report and get replacement of lost documents, such as the karta pobytu (residence card), ID card, or passport in Poland.

Who needs it?

Any person residing in Poland, whether citizen or foreigner, who has lost their official documentation, needs to follow this procedure.

Procedure

  1. The first step to report the loss of an official document is to go to the nearest police station to file a police report about the lost document.

  2. The next step is to go to your local voivodeship office. For residents of Kraków, this would be the Lesser Poland Voivodeship office (link ). For residents of Warsaw, it would be the Masovian Voivodeship office (link ).

  3. You will need to bring a copy of the police report and fill out an application for a replacement document.

Required Documents

  • Copy of police report detailing the loss of the document.
  • Identification (any existing document).
  • An updated photograph of yourself (can usually be taken on site).

Providers that can do it for you

(We are currently curating the best providers. If you are or know a provider, please contact us or edit the page directly)

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Additional details

The application process and documentation needed may vary based on the document lost. You may need to book an appointment ahead of time depending on your local voivodeship office’s procedures. Fees for replacing the lost documents can also vary depending on the specific document.

Consider checking the possible online services provided by the respective Voivodeship offices for preparation or ease of the process. Be aware that losing important documents may result in some bureaucratic complications, so it’s better to take extra care of these key personal items.

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